Personal Information Policy

This policy shall apply to new Personally Identifiable Information collected on or after the effective date of this Policy pursuant to Council’s adoption of it. This policy was adopted by Council on October 5, 2020.

Glendale will not rent, sell or give away any Personally Identifiable Information to third parties for marketing or mailing list purposes, except to the extent that an individual “opts-in” to such disclosure. However, Your Personally Identifiable Information may be shared as required:  for a third party to process certain requests, and as otherwise required by law.

Third Party Processing
Glendale will send Personally Identifiable Information about you to other companies, agencies, or people when:
  • We need to share your information to provide the product or service you have requested. For example, we might use a third-party billing company, and we send information for billing purposes only; and
  • We need to send the information to companies who work on behalf of the Village of Glendale to provide a product or service to you. Unless we tell you differently, these companies do not have any right to use the personally identifiable information we provide to them beyond what is necessary to assist us.

Otherwise by Law

The Village of Glendale will send Personally Identifiable Information about you as required to do so by law, subpoena, court order or legal process.

From time to time, Glendale may collect personally identifiable information from you for the purpose of mere, “administrative convenience,” e.g., as needed to send out the Village newsletter. Examples generally include: financial information, phone numbers, and email addresses, which are necessary to administer Glendale Business, but that do not, in and of themselves, “document the organization, functions, policies, decisions, procedures, operations, or other activities of the office,” of Glendale. [O.R.C. 149.011(G)] 

While Glendale is not required to withhold or redact this type of information from public records, the Village of Glendale may elect to do so. The Village of Glendale will endeavor to redact personally identifiable information to the extent practicable when disclosing public records to third-party requestors.